
Starting Date: 1 January 2020 until 31 December 2020 (Extension is possible)
Working Place: Microfinance Association (MFA) Vientiane Capital
Duties and Responsibilities
Finance & Accounting tasks:
- Check vouchers and receipts submitted by the cashier
- Allocates expenses to cost categories and corrects these where necessary
- Enter all expenses daily basic to QuickBooks accounting software
- Prepares monthly end-of-period accounts and bank reconciliation vouchers
- Enter payment bills to the Donor’s format report, e.g ADA
- Submits the end-of-month accounts, cash books and account balance vouchers to the Director
- Assists to prepare budget for trainings/workshops or other MFA activities and arranges payments
- accordingly
- Assists to prepare financial planning, monthly and annual budgets and monitors deviations
- Reports all problems with financial administration and compliance without delay
Administrative tasks:
- Is responsible for filing in accordance with MFA rules
- Manages incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
- Makes photocopies and scans documents as needed
- Assists management/board with all aspects of operations on a day-to-day basis
- Send letters/documents to stakeholders/Partners
- Maintain logbook and calculate/prepare for reimbursement payment to staff
- Assist to preparing and organizing the training, Event and seminar
- Assists with recruiting (ensures publication in appropriate print and/or online media)
- Assists with short listing incoming applications based on requirements or hiring criteria, gets references
- Helps to organise the selection process (e.g. interviews)
- Assists with notification of unsuccessful applicants, documents the selection process, archives the
- documentation
- Responding on preparing the contract of staff
- Deals with annual and other leave requests for staff
- Helps to obtain quotations/buying for goods/equipment’s/Office and kitchen materials upon approval
- Maintains the inventory list for the office
- Assists with preparing the contract for consultant and consulting firms
- Performs other duties and tasks at the request of management
Other professional tasks:
- Assist to pre-audit of respective members accounting, finance and administration
- Assist to monitors expenses in accordance with the budget from donors
- Assist to MFA trainer team to coaching the training
- Assist to support on monitoring accounting system with SCU-Village Funds which MFA supported
Required qualifications, competences and experience
- BA in Business Administration or similar area
- at least 3 years’ professional experience in a comparable position
- in-depth knowledge of accounting software QuickBooks
- Good spoken and written English and Lao language skills
- Good computer skills (familiar with windows, excel, power point, internet)
- Be capable of working independently
- Friendly and able to work in a team
- Flexible, initiative and willing to learn
- Be able to work and travel to provinces
Interested applicants should submit a full application to: Microfinance Association (MFA)
Unit 13, Hongkaikeo Village, Chanthabouly District, P.O.Box: 4030, Vientiane Capital, Lao P D R
Email: mfa@laomfa.local , Web: www.laomfa.local Office Tel: +856 21 226018/+856 30 9481265
Only shortlisted will be notified. Application closing date is 20 December 2019.