Starting Date: 1 January 2020 until 31 December 2020 (Extension is possible)

Working Place: Microfinance Association (MFA) Vientiane Capital

Duties and Responsibilities

Finance & Accounting tasks:

•  Check vouchers and receipts submitted by the cashier
•  Allocates expenses to cost categories and corrects these where necessary
•  Enter all expenses daily basic to QuickBooks accounting software
•  Prepares monthly end-of-period accounts and bank reconciliation vouchers
•  Enter payment bills to the Donor’s format report, e.g ADA
•  Submits the end-of-month accounts, cash books and account balance vouchers to the Director
•  Assists to prepare budget for trainings/workshops or other MFA activities and arranges payments
• accordingly
•  Assists to prepare financial planning, monthly and annual budgets and monitors deviations
•  Reports all problems with financial administration and compliance without delay

Administrative tasks:

•  Is responsible for filing in accordance with MFA rules
•  Manages incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
•  Makes photocopies and scans documents as needed
•  Assists management/board with all aspects of operations on a day-to-day basis
•  Send letters/documents to stakeholders/Partners
•  Maintain logbook and calculate/prepare for reimbursement payment to staff
•  Assist to preparing and organizing the training, Event and seminar
•  Assists with recruiting (ensures publication in appropriate print and/or online media)
• Assists with short listing incoming applications based on requirements or hiring criteria, gets references
• Helps to organise the selection process (e.g. interviews)
• Assists with notification of unsuccessful applicants, documents the selection process, archives the
• documentation
• Responding on preparing the contract of staff
• Deals with annual and other leave requests for staff
• Helps to obtain quotations/buying for goods/equipment’s/Office and kitchen materials upon approval
• Maintains the inventory list for the office
• Assists with preparing the contract for consultant and consulting firms
• Performs other duties and tasks at the request of management

Other professional tasks:

• Assist to pre-audit of respective members accounting, finance and administration
• Assist to monitors expenses in accordance with the budget from donors
• Assist to MFA trainer team to coaching the training
• Assist to support on monitoring accounting system with SCU-Village Funds which MFA supported

Required qualifications, competences and experience

• BA in Business Administration or similar area
• at least 3 years’ professional experience in a comparable position
• in-depth knowledge of accounting software QuickBooks
• Good spoken and written English and Lao language skills
• Good computer skills (familiar with windows, excel, power point, internet)
• Be capable of working independently
• Friendly and able to work in a team
• Flexible, initiative and willing to learn
• Be able to work and travel to provinces

Interested applicants should submit a full application to: Microfinance Association (MFA)

Unit 13, Hongkaikeo Village, Chanthabouly District, P.O.Box: 4030, Vientiane Capital, Lao P D R

Email: mfa@laomfa.local , Web: www.laomfa.local Office Tel: +856 21 226018/+856 30 9481265

Only shortlisted will be notified. Application closing date is 20 December 2019.